You can work with folders and files in the 4ALLPORTAL DAM via the file navigator.

The file navigator is only available in the main view of the Files module.


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1. Simple Folder

"Simple folders" do not have specific functions. This folder type can contain files and additional sub-folders.

It is not possible to upload files.


2. Upload Folder

"Upload folders" are intended for uploading files to the 4ALLPORTAL DAM. This folder type can contain files and additional sub-folders.


3. Expand/Collapse Sub-Folders

Click the plus (+) or minus (-) icon next to a folder to expand or collapse the folder structure.


Note: Expanded folders have a white folder icon, while collapsed folders have a gray folder icon.


4. Folder-Based Action Menu

Each folder has an action menu assigned to it.

Click the "three dots" icon to open the "folder-based action menu."


Available actions:

  • Upload files to an upload folder
  • Create folder
  • Rename folder
  • Delete folder
  • Open folder properties


Note: The actions listed here may be different to what is actually available in your 4ALLPORTAL. This may be a result of restricted user permissions for files and folders that prevent you from carrying out certain actions, such as uploading or deleting. Customized settings may also result in different actions being available.


5. Select Folder

As soon as you hover over a folder in the file navigator with your mouse cursor, a checkbox that allows you to select the folder will be displayed.


Selecting folders allows you to:

  • Apply available actions from the "Global action menu" to one or more folders
  • Display files in one or more folders (including sub-folders) in the main view
  • Perform a search across selected folders, including sub-folders, using Search fields


6. Global Action Menu



Click the "three dots" icon to open the "global action menu." You can apply the available actions to multiple folders simultaneously.


Note: The actions listed here may be different to what is actually available in your 4ALLPORTAL. This may be a result of restricted user permissions for files and folders that prevent you from carrying out certain actions, such as uploading or deleting. Customized settings may also result in different actions being available.


7. Expand/Collapse File Navigator

Click the chevron icon to collapse or expand the entire file navigator.


8. Include/Exclude Contents of Sub-Folders

Click the folder icon to include or exclude files from sub-folders of a selected folder in the main view.


Include sub-folders


Exclude sub-folders


9. Refresh View

Click the circular arrow icon to refresh the view of the folder displayed in the file navigator.

You should refresh the view if you have carried out an action for a folder but the file navigator does not reflect the change. 


Note: This function does not refresh the files displayed in the main view – only the file navigator.


10. Cancel Selection

Click the X icon to cancel the selection of all selected folders at the same time.